Step-by-Step Hipobuy Spreadsheet Tutorial

This hipobuy spreadsheet tutorial is a complete walkthrough that takes you from a blank sheet to a fully functional order tracking system. Every step is explained with screenshots in mind, and every formula is ready to copy. If you follow along, you will have a working spreadsheet by the end of this article.

Step 1: Create Your Sheet

Open Google Sheets or Excel. Create a new blank spreadsheet. Name it something clear like "My Hipobuy Orders 2026" so you can find it easily later. The hipobuy spreadsheet guide recommends Google Sheets because it auto-saves, works on mobile, and lets you share easily.

Step 2: Add Column Headers

In row 1, add these headers across columns A through K: Item Name, Link, Price, Currency, Converted Price, Size, Color, Qty, Shipping Est, Total, Status, Notes. Format row 1 in bold with a light background color so it stands out. This header row is the backbone of your entire tracking system.

Step 3: Add Your First Order

In row 2, fill in your first item. Type the product name in column A, paste the seller link in column B, and enter the price in column C. For the Converted Price column, use a formula like =C2*0.14 if the original is in yuan and you want dollars. Adjust the rate to match current exchange rates.

Step 4: Calculate Totals

Step 5: Format for Readability

Apply conditional formatting to the Status column. In Google Sheets, select the Status column, go to Format > Conditional formatting, and create rules: text contains "Delivered" = green background, text contains "Pending" = yellow background, text contains "Issue" = red background. This gives you a visual dashboard at a glance.

Step 6: Add Data Validation

For the Status column, add a dropdown with values: Pending, Ordered, QC, Shipped, Delivered, Issue. This prevents typos and keeps your data consistent. In Google Sheets, select the Status column, go to Data > Data validation, choose "List of items," and enter the six statuses separated by commas.

Step 7: Freeze and Protect

Freeze row 1 so your headers stay visible as you scroll. Go to View > Freeze > 1 row. Also, consider protecting the header row so you do not accidentally delete or modify it. Go to Tools > Protect sheet and select the header range.

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