What to Track in Your Hipobuy Spreadsheet

The difference between a good and a great hipobuy spreadsheet comes down to what you track. Too few columns and you miss critical details. Too many and the sheet becomes unwieldy. This guide shows you the exact sweet spot — the essential columns every buyer needs, plus optional add-ons for power users.

The Core 8 Columns (Non-Negotiable)

Every hipobuy spreadsheet should start with these eight columns. They cover the minimum viable data set for any order, regardless of product type or agent platform. The hipobuy spreadsheet guide recommends these as the foundation of any tracking system.

Recommended Bonus Columns

Once you have the core 8, consider adding these columns to level up your tracking:

• Agent Name — Track which agent handles which item, useful if you use multiple agents.
• QC Photo Link — Link to the quality-check photos so you can review them later without scrolling through chat.
• Tracking Number — Store the shipping carrier and tracking number for easy lookup.
• Received Date — Know exactly when each item arrived for warranty or return purposes.
• Resale Price — If you resell, track your target selling price and calculate profit margins.
• Weight — Track item weight to estimate shipping costs more accurately.

What NOT to Track

Avoid adding sensitive information like credit card numbers, agent login passwords, or personal addresses. Your spreadsheet should be shareable with your agent if needed, so keep it focused on product and order data only. Security is covered in detail on our safety page.

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